Visual Media Production Coordinator
Seattle, WA
Full Time
Marketing and Communications
Mid Level
Olson Kundig is a design practice founded on the ideas that buildings can serve as a bridge between nature, culture and people, and that inspiring surroundings have a positive effect on people’s lives. The firm’s work can be found across the globe, with projects as wide-ranging as huts to high rises, homes—often for art collectors—to academic, cultural and civic projects, museums and exhibition design, places of worship, creative production, urban design, and interior design.
Currently, we are seeking a Visual Media Production Coordinator join the Communications team and help contribute to the overall excellence of work produced by Olson Kundig.
Position Description:
The Visual Media Production Coordinator is responsible for logistical coordination and administrative planning of photography and videography. To succeed in this role, one should have excellent project management and customer service skills, as well as working knowledge of architectural visual media. This role will collaborate with internal teams, clients, and external partners to deliver exceptional results within specified deadlines.
Currently, we are seeking a Visual Media Production Coordinator join the Communications team and help contribute to the overall excellence of work produced by Olson Kundig.
Position Description:
The Visual Media Production Coordinator is responsible for logistical coordination and administrative planning of photography and videography. To succeed in this role, one should have excellent project management and customer service skills, as well as working knowledge of architectural visual media. This role will collaborate with internal teams, clients, and external partners to deliver exceptional results within specified deadlines.
Primary Responsibilities:
Visual Media Project Management:
- Coordinate photography calendar and ongoing needs in partnership with broader Communications team.
- Proactive outreach to project partners ahead of photography to confirm participation/cost-sharing.
- Lead photography planning in collaboration with project teams, from initial planning discussions through delivery of final assets.
- Act as primary point of contact for client/property management team, photographer, and external partners.
- Lead coordination of staging, models, and other needs with interior and external partners.
- When required, represent Olson Kundig professionally to our clients, partners, and the public during photography and videography shoots.
- Coordinate all estimates and invoices, ensuring timely sharing with Accounts Payable and tracking against budget.
Additional Production Support:
- Support external requests for videography of the office, team members, and projects.
- Support quarterly staff headshot logistics and coordination, including room set-up.
- Support storyboarding for videography initiatives.
- Using phone or office equipment, capture additional images/footage within existing guidelines for social media use.
Administrative Support:
- Oversee and improve Marketing processes around photography planning.
- Maintain a database of photographers, including tracking recommendations from team members and PR firm and researching new photographers, videographers, and drone operators.
- Regularly audit photographers used by peer firms and target media outlets.
- Research external talent agencies for staffing non-residential photoshoots.
Education/Skills/Experience:
- Bachelor's degree in Communications, Marketing, Business, Journalism, English, or closely related field
- 4+ years of photoshoot coordination, project management, architectural marketing, or equivalent experience in a related field
- Intermediate proficiency in Adobe Creative Suite (Photoshop, Lightroom, InDesign) for light photo editing and layout creation.
- Project coordination and scheduling – ability to manage multiple photography projects.
- Familiarity with social media content trends and tools for optimizing imagery and video across platform, as well as ongoing interest in engaging with new developments.
- Experience with project management tools (Smartsheet, Asana, Monday.com, Trello) for tracking multiple projects simultaneously.
- Understanding of photography and videography production processes, including planning, staging, and post-production.
- Basic image review and selection – ability to evaluate photographs for quality and alignment with firm needs.
- Problem-solving – bringing a solutions-focused mindset to staging issues, weather concerns, last-minute changes, and other assorted challenges.
- Knowledge of project management principles, particularly for creative and marketing-related projects.
- Awareness of branding and visual storytelling to align photography with organizational goals.
- Experience with vendor management (photographers, videographers, talent agencies).
- Basic understanding of budgeting and invoicing processes for photography projects.
What can you expect from us?
- A creative work environment and colleagues who are collaborative, creative, and challenging
- Opportunity to grow professionally with excellent projects
- Check our culture page to learn about life at Olson Kundig
In addition to a dynamic and creative culture, Olson Kundig provides a generous benefits package that includes 16 days of paid time off, paid holidays, health plan, 401k match, bonuses, profit-sharing plans for qualified positions, a monthly travel subsidy for public transportation, and more.
As a firm, we are committed to pay practices that are fair, competitive, and reflect internal pay equity. At the time of posting this job, the hiring range for this position in Seattle is between $80,000 and $85,000 annually. Final salary decisions are made based upon the extent and relatedness of the candidate’s education and experience and considering internal equity and external market factors.
All applicants must be legally authorized to work in the United States without sponsorship and must already possess long-term work authorization.
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