Architectural Operations Manager
Seattle, WA
Full Time
Operations
Manager/Supervisor
Olson Kundig is a design practice founded on the ideas that buildings can serve as a bridge between nature, culture and people, and that inspiring surroundings have a positive effect on people’s lives. The firm’s work can be found across the globe, with projects as wide-ranging as huts to high rises, homes—often for art collectors—to academic, cultural and civic projects, museums and exhibition design, places of worship, creative production, urban design, and interior design.
Currently, we are seeking a Resource Manager who can help contribute to the overall excellence of work coming from Olson Kundig.
Position Summary
The Resource Manager plays a critical role in ensuring the efficient allocation of resources (personnel and time) across multiple projects within the firm. The person in this role is responsible for working with Project Managers to develop project plans, coordinate resources, and manage workload across the office.
Primary Responsibilities:
Resource Allocation & Planning:
Education/Skills/Experience:
As a firm, we are committed to pay practices that are fair, competitive, and reflect internal pay equity. At the time of posting this job, the hiring range for this position in Seattle is between $115,000 and $125,000 annually. Final salary decisions are made based upon the extent and relatedness of the candidate’s education and experience and considering internal equity and external market factors.
Currently, we are seeking a Resource Manager who can help contribute to the overall excellence of work coming from Olson Kundig.
Position Summary
The Resource Manager plays a critical role in ensuring the efficient allocation of resources (personnel and time) across multiple projects within the firm. The person in this role is responsible for working with Project Managers to develop project plans, coordinate resources, and manage workload across the office.
Primary Responsibilities:
Resource Allocation & Planning:
- Manage and allocate staff resources across multiple office locations and projects based on project requirements and deadlines.
- Monitor project timelines and staff allocations with Project Managers and adjust allocations as necessary to ensure that resources are being used efficiently.
- Coordinate with staffing group leaders and project managers to identify and assign resources staff resources for each project phase.
- Ensure proper staffing levels are maintained for all projects by assessing the workload and availability of personnel.
- Oversee the distribution of workloads among the design and technical teams, ensuring that no team members are over or under-utilized
- Track staff utilization rates and ensure that team members are working at optimal capacity.
- Track assignments keeping in mind staff development and firm needs
- Provide staffing forecasts and recommendations for upcoming recruitment and staffing needs
- Liase with Strategic Talent Management leadership team for performance issues and staff development.
- Collaborate with Data Analytics staff to develop and maintain reports to track utilization and resource allocation.
- Proactively identify and address resource bottlenecks or potential delays.
- Maintain project backlog report and workload forecasts.
- Work closely with Marketing team to understand upcoming project and proposal needs from a staffing availability perspective
- Provide regular updates to senior management on resource capacity, project progress, and any challenges related to resource management.
- Work with firm leadership to understand priorities across project needs as expressed by Project Managers.
- Identify areas for improving resource management processes and suggest strategies for increasing efficiency.
- Stay current on industry best practices and resource management tools to streamline processes.
- Implement best practices for resource planning, monitoring, and reporting.
Education/Skills/Experience:
- Bachelor degree in Architecture, Construction Management, or related field.
- Minimum eight (8) years of experience working in resource management, project management or operation within an architecture firm or professional service firm in design, engineering or construction industry.
- Familiarity with architectural design processes, roles, workflow and deliverables, project budgeting and time management principles.
- Experience in managing multi-disciplinary teams (e.g., architects, designers, engineers).
- Knowledge of project management methodologies (Agile, Waterfall, etc.) is a plus.
- Experience with Power BI, Smartsheet, Trello, Lexion)
- Understanding of capacity planning, demand forecasting, and skills management for professional design staff.
- Proficiency in resource management software (e.g., Deltek, Microsoft Project, or similar tools).
- Understanding of the tools used by design staff including (Revit, AutoCAD, Rhinoceros, Bluebeam)
- Strong organizational and time management skills
- Ability to apply strong analytical skills to assess project needs, evaluate complex staffing scenarios, consider multiple stakeholder perspectives, identify potential resourcing issues, and implement solutions to optimize project outcomes.
- Effectively communicates with stakeholders at all levels, both internal and external, by conveying information clearly through verbal and written channels.
- Demonstrates strong emotional awareness and diplomacy, fostering collaboration, resolving competing priorities, and navigating complex interpersonal dynamics with tact and professionalism.
- Ability to think strategically and solve problems related to resource allocation, ensuring optimal use of talent to meet project demands and firm goals.
- Ability to handle sensitive performance issues with empathy, discretion, and awareness of interpersonal dynamics
- A creative work environment and colleagues who are collaborative, creative, and challenging
- Opportunity to grow professionally
- Check our culture page to learn about life at Olson Kundig
As a firm, we are committed to pay practices that are fair, competitive, and reflect internal pay equity. At the time of posting this job, the hiring range for this position in Seattle is between $115,000 and $125,000 annually. Final salary decisions are made based upon the extent and relatedness of the candidate’s education and experience and considering internal equity and external market factors.
All applicants must be legally authorized to work in the United States without sponsorship and must already possess long-term work authorization.
Apply for this position
Required*