Olson Kundig

• Team Leadership, Planning, and Workflow Management:
  • Manage and mentor a team of Marketing Coordinators and Graphic Designers across proactive and inbound BD functions.
  • Conduct regular team check-ins, provide performance feedback, and support professional development.
  • Serve as the first point of escalation, resolving issues or elevating as needed.
  • Translate BD strategy into clear assignments, timelines, and priorities.
  • Oversee workflow, assign work, balance workloads, and allocate resources to ensure quality and timely delivery across short- and long-term initiatives.
  • Maintain the BD planning calendar across active pursuits, pipeline activity, and team capacity.
  • Align BD planning with team capacity, project milestones, and Firm priorities in collaboration with the Director of Marketing, BD, the Senior Marketing Specialist, BD, and the Marketing Manager, Communications.

• Pursuit Coordination and Production: 
  • Manage pursuit production across proposal types including RFQs, RFPs, SOQs, and interview packages.
  • Oversee development of pursuit materials including written content, graphics coordination, and final assembly.
  • Guide pursuit narrative and positioning in collaboration with the Director and relevant Shareholders.
  • Manage pursuit timelines, review cycles, and submission logistics.
  • Support go/no-go evaluation and internal communication.
  • Facilitate interview preparation including strategy, logistics, and materials development.

• Pipeline and Opportunity Management: 
  • Maintain visibility across the full BD pipeline, including active pursuits, upcoming opportunities, and relationship activity.
  • Facilitate or co-facilitate cross-departmental operational meetings including the weekly contracts check-in.
  • Track pursuit status, contracts, LOAs, and ASRs; coordinate follow-up and accountability across the BD team.
  • Support CRM development and the institutionalization of relationship tracking systems and BD best practices in support of the Senior Marketing Specialist, BD.
  • Monitor industry trends and emerging opportunities in collaboration with the Director and Senior Marketing Specialist, BD.

• Cross-Functional Coordination and Operations:
  • Serve as a primary coordination point between the BD and Communications teams.
  • Collaborate with the Marketing Manager, Communications on awards, events, and shared initiatives.
  • Support coordination of lectures, juries, and presentations in partnership with Directors and Communications leadership as needed.
  • Contribute to the development and maintenance of BD systems, templates, and operational infrastructure in support of the Senior Marketing Specialist, BD.

• Budget and Reporting:
  • Track BD budgets, including pursuit and interview costs, monitor spend, and align resources with pursuit priorities.
  • Maintain monthly reporting on BD activities, pipeline, and pursuit outcomes.

• Additional duties and projects:
  • As assigned or necessary.

• Knowledge:
  • Knowledge of BD processes, pursuit strategy and proposal development within the AEC industry. 
  • Knowledge of CRM platforms, pipeline management, and pursuit management tools.
  • Knowledge of architecture, engineering, construction, design practice operations, and industry trends.

• Skills:
  • Strong team leadership and workflow management skills.
  • Strong writing, editing, and proofreading skills with close attention to detail.
  • Strong BD, proposal management, and pursuit coordination skills.
  • Excellent organizational and time-management skills with the ability to dependably manage multiple active pursuits simultaneously.

• Abilities:
  • Ability to manage multiple competing priorities while balancing strategic and operational responsibilities.
  • Ability to mentor, coach, and develop Marketing and BD staff.
  • Ability to foster a collaborative, constructive, and solutions-focused team culture

• • Education:  Bachelor's degree in Marketing, Communications, Business, Architecture,  or closely related field.
  • Experience:  Minimum 8-10 years of relevant experience working in the AEC industry (architecture, engineering, and construction).
  • Advanced proficiency in BD operations, pursuit management, proposal development, team leadership, and workflow coordination.
  • Digital Literacy: Intermediate proficiency in MS Word, MS Outlook, MS Excel, MS PowerPoint, MS Teams, Web Browser, ERP (Deltek), Digital File Organization, Adobe Illustrator, Adobe Photoshop, and Adobe InDesign.

• • Interest in architecture, design, and the built environment.
  • Experience with CRM platforms and pursuit management tools.
  • Experience developing team members and fostering collaborative team cultures.

• A creative work environment and colleagues who are collaborative, creative, and challenging
• Opportunity to grow professionally
• Check our culture page to learn about life at Olson Kundig

All applicants must be legally authorized to work in the United States without sponsorship and must already possess long-term work authorization.